First-aiders should be encouraged to keep a record of any treatment administered including the date, venue, person’s name and job, injury, treatment and/or advice, whether the person returned to work/went home/ went to hospital etc. It would not usually be necessary to have a specifically designated first aid room in premises of this nature
Accidents must be reported where they result in an employee or self-employed person being away from work, or unable to perform their normal work duties, for more than seven consecutive days as the result of their injury. This seven day period does not include the day of the accident, but does include weekends and rest days. The report must be made within 15 days of the accident.
Accidents must be recorded, but not reported where they result in a worker being incapacitated for more than three consecutive days. If you are an employer, who must keep an accident book under the Social Security (Claims and Payments) Regulations 1979, that record will be enough.
Accidents to members of the public or others who are not at work must be reported if they result in an injury and the person is taken directly from the scene of the accident to hospital for treatment to that injury. Examinations and diagnostic tests do not constitute ‘treatment’ in such circumstances. If the incident occurred as part of the normal riding activity and there was no failure in the management system, then it would not be RIDDOR reportable. If on the other hand, the accident was caused by a failure in the work of the riding establishment e.g. if faulty equipment/condition of the premises/riding surface, inadequate instruction contributed to an accident, then it would be reportable. A decision about whether a work related accident is reportable requires proprietors to make a reasonable judgement based on the information available to them. Further guidance on when, what and how to report an accident can be found on the HSE website at http://www.hse.gov.uk/riddor/index.htm.
There is no need to report incidents where people are taken to hospital purely as a precaution when no injury is apparent.
Reporting can be carried out via the HSE website form: https://extranet.hse.gov.uk/lfserver/external/F2508IE or by telephone at the Incident Contact Centre on 0345 300 9923 (opening hours Monday to Friday 8.30 am to 5 pm).
In addition to the requirements above, under the Social Security (Claims and Payment) Regulations 1979 there is an obligation to maintain an accident book where there are more than 10 employees. In practice however many premises will use the accident book as the method of recording both but there are conditions under the Data Protection Act 1998 and 2003.
The enforcing authority have a wide range of powers associated with accident investigation including interviewing witnesses, removing evidence from the scene. The proprietor may be advised to leave the scene intact and should co-operate with any investigation request.
It is also important to investigate properly accidents and ‘near miss incidents’. This is where an incident could have caused injury but did not. By monitoring these types of incident they help to better understand the things that can go wrong and thus preventative action can be taken.
None of these checks negate however the need for ongoing visual checks by all staff and appropriate methods for reporting. A staff member observing a significant area of stitching undone on a stirrup leather or a show jump in dangerous condition should take action e.g. take it for repair/cone off to prevent use/report the same day.